Basic Approach

The Toppan Group regards human rights as a paramount principle in its business activities and sustainability initiatives.

The Group operates business under the foundational concept of respect for people. To ensure this foundational concept, Toppan calls for respect for basic human rights as one of the behavioral norms set under the Conduct Guidelines for Toppan personnel. The guideline stipulations include respecting people’s personalities and individuality, prohibiting discrimination and harassment, and prohibiting child labor and forced labor.

■ Supporting the Principles of Human Rights Manifested in the United Nations Global Compact

Toppan has been participating in the United Nations Global Compact and therefore supporting its two principles of human rights since 2006. The Group also espouses the United Nations Guiding Principles of Business and Human Rights and implements the human rights due diligence process and other initiatives for human rights.

■ Labor-Management Initiatives for Human Rights

Toppan’s labor union and management undertake various measures for labor-related human rights based on a fundamental policy stated in a collective labor agreement.

The Toppan Printing Labour Union and Toppan’s management have concluded the collective labor agreement in order to ensure stable labor-management relations, maintain and improve working conditions, and secure the corporate concord. This agreement sets forth a fundamental policy between labor and management, the rules governing union activities and labor-management negotiations, and employment conditions such as wages and working hours.

The Toppan Printing Labour Union is run by members from Toppan and nine Group companies. The union and the management have concluded an agreement to impose a uniform set of liability-related clauses (rules governing union activities and labor-management negotiations) on all 10 companies.

Fundamental Policy under the Collective Labor Agreement

As a fundamental policy between labor and management, Article 1 of the collective labor agreement, the General Principles, stipulates that the Company and union shall contribute to society through business operations and collectively work for the benefit of the Company and long-term stability of the livelihood of employees. Labor and management both uphold this policy as a common goal. Article 2 of the agreement clearly states that the union has all the rights established by law, specifying that the Company shall respect the union’s rights to organize and collectively bargain and act.

The Toppan Group has also been taking measures to avoid human rights violations in the form of negative impact on the lives of people living near its operational sites. For example, the Group promotes environmental conservation initiatives based on The Toppan Group Declaration on the Global Environment and the Basic Policy on Biodiversity.

Promotion Framework

The Personnel & Labor Relations Division, Legal Affairs & Intellectual Property Division, Manufacturing Management Division, and other head office divisions collaborate to implement various measures for human rights.

■ Training on the Conduct Guidelines

Respect for basic human rights is positioned as Basic Principle 1 of Chapter 1 of the Conduct Guidelines, the standards of behavior for Toppan personnel. Conduct Guidelines Promotion Leaders continue to disseminate this principle at their workplaces. The Toppan Group educates employees on human rights through first-year training, e-learning-based programs, and other training sessions.

■ CSR Procurement

The Toppan Group asks business partners to comply with the Procurement Standards Concerning Human Rights, Labor, the Environment, and Anti-Corruption under the Toppan Group CSR Procurement Guidelines. Business partners continue to work with the Group to undertake initiatives to promote respect for human rights.

■ Operating Hotlines (helpline & power/sexual harassment helpdesk)

Toppan operates a Toppan Group Helpline through which Group employees can report human rights issues or violations. Toppan also runs a helpdesk in the head office Personnel & Labor Relations Division to deal with power harassment, sexual harassment, and any other forms of harassment.

The Toppan Group has also set up a Supplier Hotline, a portal for receiving reports from business partners on human rights issues or violations committed by the Group’s procurement departments.

■ Pursuing Diversity Management

Toppan pursues diversity management with a focus on equal opportunity to innovate and create value by engaging diverse human assets* and nurturing their capabilities to maximum potential.

The Company promotes positive action to bring out the full potential of individual employees and assign them to more diverse positions regardless of gender. Women play important roles in widening arenas and the Company strives to ensure equal treatment in promotion to managerial positions.

*Toppan values its employees as precious “human assets.”

■ Self-determination on the Career Path / In-house Staff Recruitment

Toppan provides every employee with equal opportunity for skill improvement through an in-house staff recruitment system and the Challenging Job System, a self-directed program to encourage employees to set out their career development plans. The Company expects these systems to nourish a problem-solving, can-do mindset throughout the widening arenas in which the Toppan workforce operates.

■ Providing an Open Environment for Recruitment

Toppan hires diverse persons of both genders and of many nationalities, ages, and levels of physical and mental ability through recruitment channels such as the regular hiring of new graduates from universities and high schools and the year-round hiring of persons with disabilities and experienced personnel in the middle of their careers. To reach out to diverse persons, Toppan publicizes its working styles in company orientation sessions and via its website and other media.

■ Employment of Persons with Disabilities

Toppan promotes the hiring of persons with disabilities in collaboration with a special subsidiary, Tokyo Metropolitan Government (T.M.G.) Prepress Toppan Co., Ltd. Toppan and T.M.G. Prepress Toppan support the ongoing hiring and employment of persons with disabilities by devising procedures and routines that empower them to perform wide-ranging jobs in ways better suited to their capabilities.

Main Activities and Relevant Information